Alumnae Affinity Administrators

Title:  Alumnae Affinity Administrator

Reports to:   Alumnae Engagement Managers


Position Summary:

The role of the Alumnae Affinity Administrator (AAA) is to encourage, facilitate and support the relationship of the alumnae of a collegiate chapter to the collegiate members of that chapter and to then assist in extending that relationship to Alpha Phi International Fraternity and the Alpha Phi Foundation. 

Key Job Elements:

Primary Accountabilities

  • Serve as the primary contact with Alumnae Affinity Specialists in their efforts to support collegiate chapters in their relationship with their alumnae.
  • Appoint Alumnae Affinity Specialists; work with Executive Office staff to recruit, and train specialists as needed.
  • Encourage and support communication among the alumnae of closed collegiate chapters.
  • Assist with creation and presentation of training modules as requested.
  • Cultivate relationships with individual alumnae, collect contact information and find lost alumnae.
  • Work with alumnae engagement team to strengthen new areas of alumnae engagement in assigned area.
  • Attend, participate and lead as necessary meetings via conference call technology.  Participate in every other month alumnae engagement team calls.   
  • Support alumnae touch point communications; assist efforts to utilize social media applications in a creative way to facilitate communication with alumnae.
  • Encourage volunteerism by helping to identify and recommend candidate for Alpha Phi involvement through use of the PHI Form and by direct communication with those seeking volunteers.
  • Support and attend special events held in quadrant, as requested.
  • Maintain strong collaborative relationship with Collegiate Chapter Administrators in assigned area.
  • Encourage payment of Fraternity alumnae dues and gifts to the Foundation.

Position Specifications:


  • Alpha Phi leadership/advisory experience
  • Work or other experience working with volunteers in a leadership role


  • Alpha Phi International Policies & Procedures
  • Alpha Phi online resources, including "Members Only" and social media platforms
  • Alpha Phi Foundation knowledge and experience

Other Skills

  • Strong computer skills
  • Excellent verbal and written communication skills
  • Project management and organizational skills
  • Flexible, proactive, and self-directed but also able to work well in a team


Length of term

  • Two year term begins spring of non-Convention year


  • Estimated time commitment of 10 to 12 hours per month; total time may range dependent on size of territory.
  • Must be member in good standing as defined by the Fraternity's Constitution and Bylaws.
  • Support the Alpha Phi Foundation with an annual tax-deductible gift as you are able.