The Alumnae Relations Advisor shall be appointed or re-appointed annually by Chapter Advisor, in collaboration with the ETL/IG/CCA. Any advisor who is not functioning effectively in her role, or who provides just cause for doing so, may be removed from her position or reassigned within the chapter's advisory board.
- Work with the VPM and/or Director of Parent and Alumnae Relations to develop communication plans and calendar for parents and alumnae (social media, newsletters, emails, mailings, etc.
- Assist in event planning that involves alumnae and parents (i.e. support during Formal Recruitment, Red Dress Gala, Initiation and ceremonies).
- Attend Marketing Department meetings and department committee meetings (as needed).
- Maintain contact with the Vice President of Marketing, Director of Alumnae Relations and other officers, as needed.
- Encourage chapter to hold at least one event for alumnae (over and above philanthropy events such as a Red Dress Gala) per semester.
- Encourage chapter to hold at least one event for parents (over and above philanthropy events such as a Red Dress Gala) per academic year.
- Ensure chapter fills out event planner forms for alumnae and parents events and review as appropriate and as directed by the Chapter Advisor. In doing so, ensure proper risk management for events and provide guidance and suggestions to the officers on ways to protect members, guests and the organization.
- Participate in Officer Transition.
- Participate in chapter events as part of a rotation established by the Chapter Advisor. Events may include collegiate chapter meetings, Executive Council meetings, chapter elections, officer transition, recruitment activities, philanthropy events, J-Board hearings, Initiation, Fraternity/Sorority Advisor meetings and HCB/CPC meetings. For clarity, advisors should not attend chapter social or sisterhood events.
- Participate in board calls, meetings, and retreats as deemed necessary by the Chapter Advisor.
- Ensure the chapter has knowledge of, can interpret, and abides by the Fraternal documents: Constitution & Bylaws, Policies & Procedures, Collegiate Chapter Operations Manual and Chapter documents, such as the Bylaws and Standards of Excellence.
Positional Knowledge and Needs:
The Alumnae and Parent Relations Advisor should be familiar with Alpha Phi Policies and Procedures and resources. The APRA isn't expected to know all of the answers, but she should know where to find them. She must possess leadership skills, excellent verbal and written communication skills, flexibility and self-motivation, and strong organizational skills. The Alumnae and Parent Relations Advisor is a role model and therefore should be in good standing with the Fraternity and supportive of the Alpha Phi Foundation.
In exchange for her service, the Alumnae and Parent Relations Advisor will continue to develop leadership skills through her role, become skilled in constituent relations, learn to facilitate, and fine tune her event planning skills. Training opportunities are provided. Limited travel is available.