Alumnae Panhellenic Administrator

Title: Alumnae Panhellenic Administrator
Reports to: Director of Alumnae Membership

Position Summary:

The Alumnae Panhellenic Administrator (APA) is responsible for forging a connection with Alpha Phi alumnae who serve as delegates to local Alumnae Panhellenic groups and recruiting new representatives.


Key Job Elements:

Primary Accountabilities:

  • Foster positive Panhellenic spirit in assigned area by encouraging active participation in Alumnae Panhellenics and efforts to:
  • Inform fraternity women of current trends
  • Promote the fraternity system
  • Improve Alpha Phi's Panhellenic image
  • Stimulate a continuing interest in Panhellenic affairs
  • In the fall of each year, establish contact with the Alpha Phi delegate for the local Alumnae Panhellenics in assigned area.
  • Coordinate efforts to recruit local Alpha Phi representatives to Alumnae Panhellenics where a vacancy occurs.
  • Promote potential new member recommendation process as exists in local areas.
  • Keep Alumnae Engagement Team and Executive Office informed of local Panhellenic trends and any special information regarding area collegiate chapters or colleges without Alpha Phi chapters that are expanding their system.
  • Work with alumnae engagement team to strengthen new areas of alumnae engagement in the quadrant.
  • Attend, participate and lead necessary meetings via conference call technology.  Participate in alumnae engagement team calls (every other month).
  • Assist with creation and presentation of training modules, as requested.
  • Support and attend special events held in quadrant, as requested.
  • Support alumnae touch point communications; assist efforts to utilize social media applications in creative way to facilitated communication with alumnae in quadrant/territory.
  • Encourage volunteerism by helping to identify and recommend candidate for Alpha Phi involvement through use of the PHI Form and by direct communication with those seeking volunteers.
  • Cultivate relationships with individual alumnae, collect contact information and find lost alumnae.
  • Encourage payment of Fraternity alumnae dues and gifts to the Foundation.

Position Specifications:


  • Experience working with volunteers in a leadership role


  •  Alumnae Panhellenic Association structure
  • Alpha Phi online resources, including "Members Only" and social media platforms


Other Skills

  • Strong computer skills
  • Excellent verbal and written communication skills
  • Project management and organizational skills
  • Flexible, proactive, and self directed but also able to work well in a team


Length of term

  • Two year term begins spring of non-Convention year



  • Estimated time commitment of 8 hours per month although time may be increased in the fall with initial contacts and recruitments are performed.
  • Must be member in good standing as defined by the Fraternity's Constitution and Bylaws.
  • Support the Alpha Phi Foundation with an annual tax-deductible gift as you are able.