Title: Alumnae Chapter Administrator
Department: Territory and Alumnae Membership Department
Reports to: Alumnae Engagement Manager
The role of Alumnae Chapter Administrator (ACA) is responsible for encouraging maximum growth and long-term success of the alumnae chapters in her assigned area. She will assist the alumnae presidents in increasing chapter recruitment/retention and assist the Alumnae Membership Department in defining, creating and delivering programs and services to assigned alumnae chapters.
Key Job Elements:
- Serve as primary contact for Alumnae Chapter Presidents in assigned area.
- Assist alumnae chapters in increasing alumnae connections to ensure prosperous alumnae involvement in Alpha Phi.
- Assist alumnae chapter in increasing chapter recruitment/retention; provide guidance and programming for the long-term success of the alumnae chapter.
- Complete Executive Summary reports with Alumnae Chapter Presidents one time per year to monitor the overall health and status of the alumnae chapter.
- Maintain strong collaborative relationship with Collegiate Chapter Administrators assigned to collegiate chapters that are natural partners with assigned alumnae chapters.
- Support new alumnae chapter start-up efforts.
- Work with Alumnae Engagement Team (AET) to strengthen new areas of alumnae engagement in assigned area.
- Participate in and lead meetings via conference call technology including calls with AET (every other month) and Alumnae Department staff (monthly).
- Work with the Resource Team leads to support territory efforts in training, volunteer recruitment and event planning.
- Assist with creation and presentation of training modules as requested.
- Support and attend special events held in quadrant, as requested.
- Support alumnae touch point communications; assist efforts to utilize social media applications in a creative way to facilitate communication with alumnae in the quadrant/territory.
- Encourage volunteerism by helping to identify and recommend candidate for Alpha Phi involvement through use of the PHI Form and by direct communication with those seeking volunteers.
- Cultivate relationships with individual alumnae, collect contact information and find lost alumnae.
- Encourage payment of Fraternity alumnae dues and gifts to the Foundation.
- Demonstrated commitment to the purpose and values of Alpha Phi
- Alpha Phi leadership/advisory experience
- Experience leading volunteers in other profession/voluntary organizations.
- Alumnae Chapter membership
- Alpha Phi International Policies & Procedures
- Alpha Phi online resources, including "Members Only" and social media platforms
- Alpha Phi Foundation knowledge and experience
- Alumnae Chapter Health Indicators
- Strong computer skills
- Excellent verbal and written communication skills
- Project management and organizational skills
- Flexible, proactive, and self-directed but also able to work well in a team
Length of term
- Two year term begins spring of non-Convention year
- Estimated time commitment of 10-12 hours per month; total time may range dependent on territory size.
- Must be member in good standing as defined by the Fraternity's Constitution and Bylaws.
- Support the Alpha Phi Foundation with an annual tax-deductible gift as you are able.
- Attend Alumnae Engagement training and participate in writing/presenting modules of this training, when asked.